Frequently Asked Questions - Exhibitor FAQs
2023 RMDC

Please contact the RMDC team at (303) 488-9700 or exhibits@mddsdentist.com with any additional questions or if you need any assistance signing up for a booth, registering your team or would like to discuss sponsorship and advertising options.

Can I request the same booth I had at the 2020 RMDC?

No. The deadline to exercise right of first refusal for your 2020 RMDC booth was April 15, 2022. Please contact RMDC Exhibits at exhibits@mddsdentist.com if you have any questions about selecting a booth location.

Where can I find the exhibit booth application?

The exhibit booth application is located on our website here. You have the ability to print the application and email, mail or fax it to MDDS. An online application can be found here.

What is included with our booth space?

Booth rental includes a standard booth identification sign (black and white with 26 characters); 10 booth personnel badges per 10’ X 10’ space; listing in the RMDC Onsite Guide; customizable listing on the convention website and mobile app; custom branded landing page, social media sharing tools, digital ads and email invites to promote your booth; and a Complimentary Furniture Package (one draped table or counter, one black chair or stool and one wastebasket). You must order the furniture package from Freeman by December 20, 2022. It is NOT ordered for you. Please note that booth space is not carpeted. 

How do I register my company employees?

Beginning in October 2022, you may register your booth personnel online at rmdconline.com in the Exhibitor Services Center. Exhibiting companies may register up to 10 employees for each 10’ X 10’ space reserved. Exhibitor registration is not permitted for exhibitors’ clients or customers or for employees of non-exhibiting companies. Exhibitors will be charged $25 for employees beyond the number allotted. Exhibitors must register booth personnel by January 13, 2023.

May I make sales on the show floor?

To make retail sales on the show floor, exhibitors must possess a current City and County of Denver Sales Tax License. In the absence of a Denver sales tax license, sales or other transactions by exhibitors are limited and restricted to taking written orders for future delivery.

Where do I ship my exhibit?

Freeman will accept shipments between December 20, 2022 and January 10, 2023. Shipments must be prepaid and addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
4493 Florence St.
Denver, CO 80238

Direct shipments to the Colorado Convention Center must NOT arrive at the exhibit facility prior to 8:00am on January 18, 2023. Shipments arriving prior to January 18, 2023, will be refused. Shipments to the Colorado Convention Center should be addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
Colorado Convention Center
700 14th Street, Champa St. Dock
Denver, CO 80202

Are children permitted in the Expo Hall?

Children are permitted in the Expo Hall ONLY during open hall hours. However, an adult must accompany all children under the age of 18 while in the Expo Hall. Parents taking children into the Expo Hall do so at their own risk. Neither MDDS nor the Colorado Convention Center will be responsible for injury that may occur to children from any cause whatsoever while they are in the Expo Hall. Children are NOT permitted in the Expo Hall during move-in or move-out. Children found in the Expo Hall during move-in or move-out will be required to leave immediately. NO EXCEPTIONS to this policy will be permitted, so please make arrangements for children in advance. Click here to read the 2023 Child Attendance Policy. 

How should I submit my application for space?

You can download and submit a printed application by email, mail or fax. An online application can also be found here. If paying by check, your application can be submitted by mail only.

What is NOT included in the price of a booth?

The booth price does not include carpet, additional tables and chairs beyond the Complimentary Furniture Package (which must be ordered separately), electrical, internet, material handling, shipping, etc. These items may be ordered directly through the Exhibitor Services Center.

May I order exhibitor services online?

Yes, all exhibitor services can be requested through the Exhibitor Services Center at rmdconline.com. A username and password will be emailed to your company’s main contact along with the booth assignment in June 2022.

Do I need to have someone at my booth at all times?

Yes, booths are required to be staffed during show open hours.

May I hand carry my booth materials on the Expo Hall floor?

You may hand carry materials to your booth. Any material that requires the use of a dolly, forklift, etc. MUST be handled by the Denver Theatrical Stage Employees Union Local 7 and arranged through Freeman.

May I break down my booth before the show closes?

No. Packing of equipment, materials or the exhibit cannot begin until 2:00pm on Saturday, January 21, 2023. Companies that begin packing their equipment could risk losing their space at future Rocky Mountain Dental Conventions.

Are there any additional policies I should be aware of?

Yes, the complete 2023 RMDC Exhibit Policies can be found here.

Metro Denver Dental Society (MDDS) logo
Mountain West Dental Institute and Conference Center (MWDI) logo

FUTURE DATES

January 19-21, 2023
January 18-20, 2024
January 23-25, 2025

ADA Continuing Education Recognition Program (CERP) logo

The MDDS is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. MDDS designates courses for the number of CE hours listed with each course. MDDS credits are approved by the AGD for Fellowship and Mastership credits.

Course Disclaimer: MDDS makes every effort to present high caliber speakers in their respective areas of expertise. MDDS courses are offered as information only and not as financial, accounting, legal or other professional advice. Attendees must consult with their own professional advisers. In addition, each participant must decide the merit and practicality of the material presented. The ideas and comments expressed during the courses are not necessarily endorsed by or are those of MDDS. MDDS warns attendees about the potential risks of using limited knowledge when integrating new techniques into your practices.