Frequently Asked Questions - Exhibitor FAQs
Denver 2022 RMDC

Please contact the RMDC team at (303) 488-9700 or exhibits@mddsdentist.com with any additional questions or if you need any assistance signing up for a booth, registering your team or would like to discuss sponsorship and advertising options.

Can I request the same booth I had at the 2020 RMDC?

No. Due to construction at the Colorado Convention Center and changes resulting from the COVID-19 pandemic, the 2022 RMDC expo hall is in a different hall with a new floor plan. Companies are unable to request the booth space they occupied at the 2020 RMDC (right of first refusal). All companies that have submitted an application for 2022 booth space by August 20, 2021 will be assigned space in order of highest seniority points (see Seniority Point System below), and then by the earliest date of receipt of application and deposit. Company applications received after August 20, 2021 will be assigned to remaining booths in order of receipt.

Where can I find a copy of the exhibit booth application?

The exhibit booth application is located on our website here. You have the ability to print the application and email, mail or fax it to MDDS. An online application can be found here.

What is included with our booth space?

Booth rental includes a standard booth identification sign (black and white with 26 characters), 10 booth personnel badges per 10’ X 10’ space, listing in the RMDC Onsite Guide, customizable listing on the convention website and mobile app and a Complimentary Furniture Package (one draped table or counter, one black chair or stool and one wastebasket). You must order the furniture package from Freeman by December 31, 2021. It is NOT ordered for you. Please note that booth space is not carpeted. 

How do I register my company employees?

You may register your booth personnel online at rmdconline.com in the Exhibitor Services Center. Exhibiting companies may register up to 10 employees for each 10’ X 10’ space reserved. Exhibitor registration is not permitted for exhibitors’ clients or customers. Exhibitors will be charged $25 for employees beyond the number allotted. Exhibitors must register booth personnel by January 14, 2022.

May I make sales on the show floor?

Sales or other transactions by exhibitors are limited and restricted to taking written orders for future delivery. Under no circumstances shall goods be delivered or shall any cash, credit purchase or check be issued at any exhibit unless you prominently display a current City and County of Denver Sales Tax License.

Where do I ship my exhibit?

Freeman will accept shipments between December 14, 2021 and January 11, 2022. Shipments must be prepaid and addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
4493 Florence St.
Denver, CO 80238

Direct shipments to the Colorado Convention Center must NOT arrive at the exhibit facility prior to 8:00am on January 19, 2022. Shipments arriving prior to January 19, 2022, will be refused. Shipments to the Colorado Convention Center should be addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
Colorado Convention Center
700 14th Street, Welton St. Dock
Denver, CO 80202

Are children permitted in the Expo Hall?

Children are permitted in the Expo Hall ONLY during open hall hours. However, an adult must accompany all children under the age of 18 while in the Expo Hall. Parents taking children into the Expo Hall do so at their own risk. Neither MDDS nor the Colorado Convention Center will be responsible for injury that may occur to children from any cause whatsoever while they are in the Expo Hall. Children are NOT permitted in the Expo Hall during move-in or move-out. Children found in the Expo Hall during move-in or move-out will be required to leave immediately. NO EXCEPTIONS to this policy will be permitted, so please make arrangements for children in advance.

How should I submit my application for space?

You can download and submit a printed application by email, mail or fax. An online application can also be found here. If paying by check, your application can be submitted by mail only.

What is NOT included in the price of a booth?

The booth price does not include carpet, additional tables and chairs beyond the Complimentary Furniture Package (which must be ordered separately), electrical, internet, material handling, shipping, etc. These items may be ordered directly through the Exhibitor Services Center.

May I order exhibitor services online?

Yes, all exhibitor services can be requested through the Exhibitor Services Center at rmdconline.com. A username and password will be emailed to your company’s main contact along with the booth assignment in September 2021.

Do I need to have someone at my booth at all times?

Yes, booths are required to be staffed during show open hours.

May I hand carry my booth materials on the Expo Hall floor?

You may hand carry materials to your booth. Any material that requires the use of a dolly, forklift, etc. MUST be handled by the Denver Theatrical Stage Employees Union Local 7 and arranged through Freeman.

May I break down my booth before the show closes?

No. Packing of equipment, materials or the exhibit cannot begin until 2:00pm on Saturday, January 22, 2022. Companies that begin packing their equipment could risk losing their space at future Rocky Mountain Dental Conventions.

Are there any additional policies I should be aware of?

The complete 2022 RMDC Exhibit Policies can be found here.

Metro Denver Dental Society (MDDS) logo
Mountain West Dental Institute and Conference Center (MWDI) logo

FUTURE DATES

January 20-22, 2022
January 19-21, 2023
January 18-20, 2024

ADA Continuing Education Recognition Program (CERP) logo

The MDDS is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. MDDS designates courses for the number of CE hours listed with each course. MDDS credits are approved by the AGD for Fellowship and Mastership credits.

Course Disclaimer: MDDS makes every effort to present high caliber speakers in their respective areas of expertise. MDDS courses are offered as information only and not as financial, accounting, legal or other professional advice. Attendees must consult with their own professional advisers. In addition, each participant must decide the merit and practicality of the material presented. The ideas and comments expressed during the courses are not necessarily endorsed by or are those of MDDS. MDDS warns attendees about the potential risks of using limited knowledge when integrating new techniques into your practices.